Minutes of the EXTRAORDINARY PARISH COUNCIL MEETING held on the 23rd of February 2021 at 7.30 pm remotely through Zoom.

Present:  Cllr P Morgan (Chair), Cllr I Wroth, Cllr S Mills, Cllr J Penn & Cllr J Clark.
In attendance:  Mrs S Roberts (Clerk)

Public participation – questions and answers from the public.

There were no members of the public in attendance.

1.    To receive apologies for absence
    Apologies were received from Huw Wroth.  This was approved.

2.    To receive declarations of interests
    There were no declarations of interest.
3.    Items to be taken in a private session.

4.    Neighbourhood Plan
•    Cllr Peter Morgan provided a verbal update on the progress made so far with the Neighbourhood Plan and the excellent news of the grant obtained to support most of the costs.  The Neighbourhood Plan Working Group are currently meeting every other week.  A letter has been written to Henry Oliver at the North Wessex Down AONB advising him of the Plan and requesting their assistance.  Cllr Simon Mills had distributed the leaflet and questionnaire to all councillors prior to the meeting for approval.  The leaflets and questionnaires will be hand delivered to every household in the Parish with a stamped addressed envelope for return.  It was agreed the Media Statement would not be released until after the leaflets have been distributed.  It was resolved to approve the leaflet and questionnaire.  Cllr S Mills proposed, and Cllr J Penn seconded.
•    Wiltshire Local Plan consultation – all councillors reviewed the proposed response to Wiltshire Council on the Local Plan which had been circulated prior to the meeting for comments.  It was resolved to approve the response and submit to Wiltshire Council as soon as possible.  Cllr S Mills proposed, and Cllr J Penn seconded.

5.    2021/22 Budget amendments
•    The 2021/22 Budget was amended to reflect the costs of the Neighbourhood Plan and also the administration which was itemised separately as it was unclear whether or not this portion could be claimed back via a grant.  The figure for the website was increased from £200 to £300 to reflect the annual administration fee and the media and communications cost was reduced given that this would now mainly be in relation to the Neighbourhood Plan.  The Council resolved to approve the amended Budget for 2021/22.  Cllr P Morgan proposed, Cllr I Wroth seconded.

6.    Website
•    The Council discussed the colour options for the website and agreed on burgundy.  It was decided not to form an official working group, but all councillors agreed to help by providing updated information for the various areas of the website.  Action Whole PC.  It was noted the existing website is going to be used to launch the Neighbourhood Plan and therefore there was no immediate rush to switch over. The Clerk agreed to circulate a preview of the website layout once the colour, photos and heading tabs are in place.  Action Clerk

7.    CATG
•    Cllr Peter Morgan has been regularly attending the CATG meetings but with the additional work involved in the Neighbourhood Plan would like to hand the responsibility of traffic to another councillor.  The issue of the meetings taking place in the day was discussed as all councillors work there is difficulties in finding someone able to attend.  It was agreed to try and rotate this depending on who if anybody was available for each meeting. There is currently only one funding request lodged with CATG for Preshute which is for a barrier to be positioned at the bottom of the Gravel Hill footpath.  A representative will also be required for the West of Marlborough Traffic Group.
•    The councillors also discussed the Marlborough Area Board meetings, it was noted these often occur on the same evening as the Parish Council meetings, it was suggested that again this could be rotated.

The meeting closed at 8.50pm.    

                This is the last page of the minutes.

The next full meeting of the Parish Council will be held on Monday 22nd March 2021 at 7.30 pm.