PRESHUTE PARISH COUNCIL 4 - 2020/21
Minutes of the PARISH COUNCIL MEETING held on the 9th
November 2020 at 7.30 pm remotely through Zoom.
Present: Cllr P Morgan (Chair), Cllr H Wroth, Cllr I
Wroth, Cllr S Mills & Cllr J Penn.
In attendance: Mrs S Roberts (Clerk) and Mr S Wilson
from Marlborough College.
Public Participation – The representative from Marlborough
College advised he was attending on behalf of the College in the
interest of being neighbourly.
35. To receive apologies for absence
• Cllr P Pearson sent apologies.
36. To receive declarations of interests
37. Items to be taken in private session
• It was resolved to take the item
Homeworking Allowance under No 39, Clerk’s Report in private
38. Minutes of the previous meetings
• The minutes of the meeting held on
7th September required an addition of the date of the next meeting
added and under item 33 bullet point 2 it was noted the letter to
be sent was only discussed and not agreed. The minutes were
approved with the amendments and will be signed at the next
available opportunity as a true record. (Cllr S Mills
proposed, Cllr I Wroth seconded)
39. Clerk’s Report
• Parish notice board - The Clerk has
accepted the quotation for the replacement noticeboard which we
hope will be replaced shortly. Cllr I Wroth has checked the
existing posts and confirmed they still appear to be in good
40. Covid Copse
• Dog bins – the Clerk has emailed the Forestry
Commission about the provision of a bin at the Clatford end of
West Woods, they have indicated they may fund the cost of the bin
if the Council pays for the emptying. A quotation has now
been received from Idverde, but the Forestry Commission rejected
this due to the size of the proposed bin. The Clerk has
agreed to try and source a smaller bin from an alternative
provider. Action Clerk
• Training – the Clerk will be attending a
Budgeting and Finance course on 24th November funded by Fyfield
& West Overton Parish Council. Other training
opportunities are coming up regularly for both the Clerk and
councillors including New Councillor Training. The Clerk
agreed to advise all councillors of any relevant training
opportunities that arise. Action Clerk
• Homeworking – the Clerk has purchased a new
laptop to enable Parish Council work to be kept separate.
Each council now has a separate login and Microsoft account, files
are backed up to the Cloud separately and cannot be viewed between
• Mobile Phone – Fyfield & West Overton
Parish Council have agreed to purchase a mobile phone to be the
new phone number for the council. This will enable the
council phone to be easily transferred when the Clerk is away thus
enabling her to put the phone onto an answering service on an
evening and when not working. Preshute Parish Council were
invited to consider whether they would like to share this number
and a proportion of the cost. The council discussed the idea
and were in favour of the idea but as a phone only and will make a
formal decision once the full monthly cost has been
established. This item will be put on the agenda for the
next meeting. Action Clerk
• The members of the Covid Copse
Working Group are Cllr S Mills, Cllr P Pearson, Cllr J Penn and I
Mellor. Cllr S Mills proposed and Cllr J Penn
seconded. The group have held one meeting so far to discuss
ideas fro progressing the initiative. The next meeting will
be in the new year and a report will be provided for the January
full council meeting. Action CCWG
• The draft budget for 2021/22 could
not be reviewed due to Wiltshire Council being delayed in sending
out the Tax Base and funding requests not yet having been
42. Emergency Response
• Cllr Peter Morgan has been in discussions with
Preshute Primary School about providing some funding towards their
• Discussions took place around donations to the
MAPAG and the Marlborough Kids Meals. It was agreed all
donation requests and the budget should be discussed and approved
at an EGM to be held at the end of November.
• The following cheques were approved:
100534 S Roberts – Clerk’s
salary October – November 2020
100535 S Roberts – Clerk’s
expenses October – November 2020
100536 S Roberts – Microsoft
Family (shared with FWOPC)
100537 Community First –
• Leaving Gift - the bench with a brass
plaque as a commemoration gift for 47 years service was gratefully
received by Jean Upton.
• Covid19 – The telephone number for
help is still displayed on the noticeboard and should residents
require any assistance with prescriptions this will be
provided. Requests for help with shopping has not been an
issue to date with friends and families working together.
• SSE Helpline – the SSE has been in contact,
they have leaflets outlining the free services they can offer in
the event of a power outage.
• Cllr S Mills suggested the council consider
creating a newsletter early in the New Year.
• Neighbourhood Plan – following the
decision taken for Preshute to do their own Neighbourhood Plan a
registration application was submitted at the end of August.
The application has not yet been progressed due to the need for
Preshute to be officially removed from the MANP which is due to
take place following the redesignation consultation at the end of
44. Rights of Way
• White Paper on Planning – it was noted the
paper had come under a lot of criticism and was likely to be
subject to considerable change. Progress on the paper will
be observed and if further consultations take place it will be put
on the agenda again.
• One planning application for works to a TPO
tree was discussed. This had been previously discussed by
email and approved, it was agreed the works to the tree were not
significant and no objection should be raised. Cllr PM
proposed, Cllr S Mills seconded.
• Cllr S Mills provided a report on
the Preshute footpaths and highlighted particular areas requiring
improved signage and stiles. These improvements would
require working with the land owners and Stephen Leonard from
Wiltshire Council. It was noted some funding would also be
desirable due to the current financial constraints on Wiltshire
Council. The Clerk advised any grants would require a 50%
contribution from the council and agreed to talk to Andrew Jack
from Wiltshire Council about the Marlborough Area Board grants.
45. Agenda items for the next meeting
• Cllr Mills is in the process of producing a
map with all the Preshute rights of way highlighting where they
are either closed or require improvements.
• Discussions have been ongoing around the
addition of new stiles at Manton Hollow on Preshute 27 which are
deemed to be excessively high.
• EGM (late November) – Budget 2021/22
• Covid Copse
• Neighbourhood Plan
• Local Council Elections
• Annual Meeting & Annual Parish Meeting
A modest increase in the Clerk’s homeworking allowance was agreed to
allow for depreciation on the recent purchase of a laptop, printer
and shredder for council use.
The meeting closed at 9pm.
This is the last page of the minutes.
The next full council meeting is arranged for Monday 25th January
2021 at 7.30 pm and will be held remotely by Zoom.