PRESHUTE PARISH COUNCIL 2 - 2020/21
Minutes of the PARISH COUNCIL MEETING held on the 28th July
2020 at 8 pm remotely through Zoom.
Present: Cllr P Morgan (Chair), Cllr H Wroth, Cllr I
Wroth, & Cllr J Penn.
In attendance: Mrs S Roberts (Clerk), Unitary Cllr J
Davies & 1 member of the public.
Public Participation – There were no questions or comments
from the public.
12. To receive apologies for
• Cllr S Mills sent apologies and Cllr P Pearson
had technical issues. Both apologies were considered and
13. To receive declarations of interests
14. Items to be taken in private session
15. Minutes of the previous meetings
• The minutes of the meetings held on 2nd June
and 14th July 2020 were approved and will be signed at the next
available opportunity as a true record. (Cllr I Wroth
proposed, Cllr J Penn seconded)
16. Clerk’s Report
• Parish notice board - The Clerk has requested
quotations from 3 contractors.
• Martyn Meade stables – Very little planning
history is available on the Wiltshire Council website about past
planning applications relating to this site.
• Dog bins – the Clerk has emailed the Forestry
Commission about the provision of a bin at the Clatford end of
West Woods and has requested quotations for the bins from Idverde.
• Covid Copse – it was resolved to form a
Working Group comprising of Cllr S Mills and Ian Mellor.
Cllr P Pearson to be asked if she would like to join the
group. Contact will need to be made with landowners and the
possibility of a grant or acquisition of trees from the Woodland
a) The annual internal audit report for 2019/20
was received. It was noted there were several areas prior to
the appointment of the new RFO where the PC had not been
b) The council approved & completed the
Annual Governance Statement 2019/20.
c) The council approved the Accounting
d) The RFO announced the commencement date of
the exercise of public rights as 3rd August 2020.
e) The Parish Council is exempt from External
Audit for 2019/20 and meets the following criteria:
Total gross income and total gross expenditure below £25K; and no
public interest report/statutory recommendation/advisory
notice/judicial review/application to court re unlawful item of
account issued by its external auditor in the prior year; and been
in existence since before 1/4/14.
f) The council approved the Year-End Accounts
for the year 2019/20. Cllr P Morgan proposed & Cllr
I Wroth seconded.
g) The council approved the budget for
2020/21. Cllr H Wroth proposed & Cllr J Penn
h) The Risk Assessment for 2019/20 is complete
and has been reviewed and updated.
i) The Asset Register was reviewed and is
complete for 2019/20.
j) The following cheques were approved:
100527 S Roberts – Clerk’s salary June –
100528 S Roberts – Clerk’s expenses June – July
100529 P Morgan – website hosting from
100530 G Kitchen – Internal Audit
• Following Preshute’s withdrawal from the
Marlborough Area Neighbourhood Plan discussions took place about
the idea of a Preshute Neighbourhood Plan. A plan would
enable Preshute to allocate land for particular uses, prevent
unlawful landscape improvements, encourage the proper use of
footpaths and protect the heritage and landscape. It was
resolved for Preshute to register for a Neighbourhood Plan. Cllr
P Morgan proposed, Cllr I Wroth seconded Action Cllr P
19. Rights of Way
• Signposts & footpaths – Cllr S Mills will
provide an update at the next meeting. Action Cllr S Mills
• Website Accessibility Regulations - where
possible the website has been updated to make it as compliant as
possible and includes an Accessibilty Statement.
21. Agenda items for the next meeting
• Covid Copse & Working Group
• Neighbourhood Plan
• Data Retention Policy
• Website Accessibility Regulations
• Gift for Jean Upton
The meeting closed at 9.30pm.
This is the last page of the minutes.
The next meeting is arranged for Monday 7th September 2020 at
7.30pm by Zoom.