Minutes of the PARISH COUNCIL MEETING held on the 28th July 2020 at 8 pm remotely through Zoom.

Present:  Cllr P Morgan (Chair), Cllr H Wroth, Cllr I Wroth, & Cllr J Penn.
In attendance:  Mrs S Roberts (Clerk), Unitary Cllr J Davies & 1 member of the public.

Public Participation – There were no questions or comments from the public.

12.    To receive apologies for absence
•    Cllr S Mills sent apologies and Cllr P Pearson had technical issues.  Both apologies were considered and approved.
13.    To receive declarations of interests
•    None

14.     Items to be taken in private session
•    None.
15.    Minutes of the previous meetings
•    The minutes of the meetings held on 2nd June and 14th July 2020 were approved and will be signed at the next available opportunity as a true record.  (Cllr I Wroth proposed, Cllr J Penn seconded)
16.    Clerk’s Report
•    Parish notice board - The Clerk has requested quotations from 3 contractors.
•    Martyn Meade stables – Very little planning history is available on the Wiltshire Council website about past planning applications relating to this site.
•    Dog bins – the Clerk has emailed the Forestry Commission about the provision of a bin at the Clatford end of West Woods and has requested quotations for the bins from Idverde.
•    Covid Copse – it was resolved to form a Working Group comprising of Cllr S Mills and Ian Mellor.  Cllr P Pearson to be asked if she would like to join the group.  Contact will need to be made with landowners and the possibility of a grant or acquisition of trees from the Woodland Trust explored.

17.    Finance
a)    The annual internal audit report for 2019/20 was received.  It was noted there were several areas prior to the appointment of the new RFO where the PC had not been compliant.
b)    The council approved & completed the Annual Governance Statement 2019/20.
c)    The council approved the Accounting Statements 2019/20.
d)    The RFO announced the commencement date of the exercise of public rights as 3rd August 2020.
e)    The Parish Council is exempt from External Audit for 2019/20 and meets the following criteria:
Total gross income and total gross expenditure below £25K; and no public interest report/statutory recommendation/advisory notice/judicial review/application to court re unlawful item of account issued by its external auditor in the prior year; and been in existence since before 1/4/14.        
f)    The council approved the Year-End Accounts for the year 2019/20.  Cllr P Morgan proposed & Cllr I Wroth seconded.
g)    The council approved the budget for 2020/21.  Cllr H Wroth proposed & Cllr J Penn seconded.
h)    The Risk Assessment for 2019/20 is complete and has been reviewed and updated.
i)    The Asset Register was reviewed and is complete for 2019/20.
j)    The following cheques were approved:
    100527  S Roberts – Clerk’s salary June – July 2020        
    100528 S Roberts – Clerk’s expenses June – July 2020        
    100529 P Morgan – website hosting from One.Com            £109.04
    100530  G Kitchen – Internal Audit fee                £100.00

18.    Planning
•     Following Preshute’s withdrawal from the Marlborough Area Neighbourhood Plan discussions took place about the idea of a Preshute Neighbourhood Plan.  A plan would enable Preshute to allocate land for particular uses, prevent unlawful landscape improvements, encourage the proper use of footpaths and protect the heritage and landscape.  It was resolved for Preshute to register for a Neighbourhood Plan. Cllr P Morgan proposed, Cllr I Wroth seconded Action Cllr P Morgan

19.    Rights of Way
•    Signposts & footpaths – Cllr S Mills will provide an update at the next meeting.  Action Cllr S Mills

20.    Website
•    Website Accessibility Regulations - where possible the website has been updated to make it as compliant as possible and includes an Accessibilty Statement.  

21.    Agenda items for the next meeting
•    Covid Copse & Working Group
•    Footpaths
•    Neighbourhood Plan
•    Data Retention Policy
•    Website Accessibility Regulations
•    Gift for Jean Upton

The meeting closed at 9.30pm.                    This is the last page of the minutes.
The next meeting is arranged for Monday 7th September 2020 at 7.30pm by Zoom.