PRESHUTE PARISH COUNCIL 1 - 2021/22
Minutes of the ANNUAL PARISH COUNCIL MEETING held on the
17th May 2021 at 7.30pm
at 12 Manton Hollow, Marlborough SN8 1RR.
Present: Cllr P Morgan (Chair), Cllr S Mills, Cllr I Wroth,
Cllr J Penn & Cllr J Clark.
In attendance: Mrs S Roberts (Clerk) and Unitary Cllr J
Cllr Peter Morgan opened the meeting and thanked Cllr Joy Penn for
kindly taking all the election forms to the Wiltshire Council
Offices in Chippenham.
1. Election of Chair
• Cllr Peter Morgan was elected as
Chair. Cllr S Mills proposed, Cllr I Wroth seconded.
2. To receive apologies for absence
• Cllr H Wroth sent apologies.
3. Declarations of Acceptance of Office
• All councillors were reminded of the
requirement to register their disclosable pecuniary interests and
(if applicable) those of their spouse/civil partner/person with
whom they are co-habiting as if they were their spouse or civil
partner. This must take place within 28 days of the member’s
appointment. The Clerk agreed to email details of how to do
this to all councillors. Action Clerk
4. To receive declarations of interests
• All councillors signed a Declaration of
Acceptance of Office in the presence of the Proper Officer, it was
agreed H Wroth could sign his at the June meeting. Action H
5. Election of Vice Chair
• Cllr S Mills was elected as Vice
Chair. Cllr I Wroth proposed, Cllr P Morgan seconded.
6. Appointments to other positions:
• Planning Committee:
Cllr J Clark – Chair
(I Wroth proposed, J Penn seconded) & all Councillors
7. Clerk’s Report
• Rights of Way:
Cllr S Mills
Cllr P Morgan
• Community Emergency:
• Neighbourhood Plan Working Group:
Cllr P Morgan (Chair), Cllr S Mills, Cllr J Clark & I
• Marlborough Area Board:
Cllrs agreed to
• Local Council Elections
All Councillors are reminded to return Election Expenses forms to
the Monitoring Office even if the amount is zero, this is a legal
requirement. Action Whole PC
The Clerk has now completed the ILCA training and will
start the ‘From ILCA to CILCA’ in June.
• Annual Parish Meeting
The Bill (Coronavirus Bill) which enabled the Council to
hold virtual meetings expired at midnight on May 6th 2021.
Although it had been hoped due to the wording of the Act the
Council may have been able to continue with remote meetings for a
little longer a recent High Court Ruling states that all meetings
must be held at a physical location and in person. The Clerk
has suggested holding the Annual Parish Meeting very briefly
before the Ordinary meeting of the Council on June 30th
2021. All councillors were in favour of this approach.
8. Minutes of the previous meetings
• The minutes of the meetings held on
22nd March 2021 virtually on Zoom was approved unanimously and
signed as a true record.
• A site meeting has taken place with
Wiltshire Council Highways to discuss the safety barrier request
for Bridleway PRES12 at the junction of the A4 (Bath Road).
It was noted a safety barrier was not an option as the path is a
bridleway and not a footpath but clear signage warning of the road
and further signage on the A4 warning of the bridleway have been
agreed. The possibility of a change in the surface
nearing the end of the bridleway was discussed as well as speed
bumps. The councillors were all in agreement the signage
would be helpful but concerns were expressed over the use of speed
bumps for horses using the track and it was felt this would not be
10. Rights of Way
• The conifer trees on the A4 opposite the
Clatford turning will be removed in September. A discussion
has taken place about replacement trees which the residents would
fully support, this will need the final approval from Wiltshire
Council once agreed.
• The field between Manton and
Clatford is being regularly used by dog walkers who do not stick
to the footpath and do not always pick up after their dogs, not
helped by the absence of footpath signage and a stile or
gate. Cllr S Mills has corrersponded with Wiltshire Council
who are happy to provide the signage but it is the responsibility
of the landowner to install the stile or gate. If the Parish
Council would like dog waste bins they can provide these at their
own expense and arrange for emptying provided they have the
11. Neighbourhood Plan (NPWG)
The Councillors discussed the idea of having the footpath diverted
but this would need to be instigated by the owner of the
field. Cllr S Mills agreed to talk to the owner of the field
about the various suggestions and to request the gate or
stile. Action Cllr S Mills
• Cllr S Mills gave a brief update on
the Neighbourhood Plan. The Travelling Draft is progressing
and the next stage is to receive the mapping from Cunnane.
Cllr I Wroth requested a copy of the analysis of the
questionnaires, Cllr S Mills agreed to circulate this.
Action S Mills
12. Annual Parish Meeting
• This will take place just before the
next Parish Council Meeting on 30th June 2021. The Chair
will provide a short review of the year and then the meeting will
be closed and the Ordinary Parish Council Meeting opened.
• The accounts for the year to March
• The following cheques were approved and
Balance carried forward from last year:
Total receipts for the year to March 2021:
Total payments for the year to March 2021:
The available (cash book) balance at 22 March 2021:
• The Clerk circulated a copy of the accounts
ahead of the meeting for review by the council members.
• All councillors were reminded of their need to
inform the Monitoring Office of any gifts over £25.
• The Clerk confirmed she did not expect he
annual income to be above the current tax threshold for PAYE.
• The Clerk’s incremental pay rise was approved,
this is an increase of 26p per hour.
• Cllr P Morgan agreed to accompany the Clerk to
the bank to discuss the changeover to BACS.
• The following retrospective cheque was
200015 WALC – Membership 2021/22
200016 Cunnane Town Planning –
14. Agenda items for the next meeting
200017 S Roberts – Salary Apr-May
200018 S Roberts – NP Admin March – April
200019 S Roberts – expenses Apr – May
200019 S Roberts – Zoom subscription 50% with
• Representatives –
Communications/Press & Emergency Response
• Declaration of Acceptance of Office
• Year End Accounts & AGAR
• Risk Assesment & Asset Register
• Community Governance Review
• Approve revised Terms of Reference for
The meeting closed at 8.50pm.
This is the last page of the minutes.
The next full council meeting is arranged for Wednesday 30th June
2021 at 7.30 pm at
Manton Village Hall