PRESHUTE PARISH COUNCIL
Minutes of the Neighbourhood Plan Working Group meeting
held on Tuesday 19th January 2021 at 7pm remotely through Zoom.
Meeting 3 - 2020/21
Present: Cllr Peter Morgan, Cllr Simon Mills, Ian Mellor and
In attendance: Sophie Roberts (Clerk)
22. The minutes of the meeting on 8th December
2020 were approved as a true record and will be signed at the next
23. Following a meeting with the Wootton Rivers
Parish Council, Cllr Simon Mills reported back on their feedback on
how they developed their Neighbourhood Plan.
It took them approximately 3 years to complete and they stuck to
They obtained funding from Groundwork.
They started with an exhibition at the Village Hall – they used this
to set the scene and capture comments. This was then used to
produce a questionnaire which was physically delivered to every
household. The response rate to the questionnaire was over
They held 2 – 4 sessions with the whole Parish Council and a
mid-term session with the local community. The Working Group
itself met twice a week for many weeks.
Their advice was to:
Refer to appropriate national, regional and local policies and where
appropriate get specific statements relating to Preshute.
Keep good records – recording all interactions, documents, meeting
Communication with the local community is important.
Use the Wiltshire Council Link Officer (WCLO) -Check the plan, share
the questionnaire, make sure everything is in writing.
In terms of Planning, he recommended specifying general terms and
conditions of what Preshute would find acceptable but not to call
The three main issues were:
Property/Buildings – how to categorise and conditions they would
feel comfortable accepting.
Roads and Byways – many issues – narrow roads, tractors, delivery
vehicles, walkers, cyclists etc. Need to liaise with Highways
and refer to guidelines.
AONB – how to utilize and promote it – tranquility, assets,
He came away feeling they had done a professional and thorough job
and had engaged well with their community.
He was alarmed at the amount of time invested in the exercise and
this highlighted the importance of having a committed and larger
team to deliver the project.
• The Strategic Environmental Assessment (SEA)
would only be applicable if specific sites are identified in the
NP. Wiltshire Council (WC) have their own consultancy
department who can carry out a preliminary assessment.
It was noted a WCLO has been appointed – Mark Henderson.
• The deadline for Locality Funding for 2020/21 is
29th January 2021. It was agreed the full grant should be
applied for of £10,000 to cover the cost of building a new website,
printing of leaflets and questionnaires, use of Survey Monkey and
paying for the services of a Landscape Architect. Action Cllr
• Ian Mellor gave a brief outline of the Wiltshire
Council Local Plan and how it might affect Preshute. He agreed
to draft a response on the Marlborough Area Planning aspect for
discussion at the next Parish Council meeting. He could not
see anything in the Rural Area Planning proposal that would be of
concern but recommended encouraging all the councillors to read the
plan and to discuss further at the Parish Council meeting to draw
their own conclusions.
24. Media Statement – Cllr Peter Morgan circulated
a draft Media Statement. It was agreed it was a little long
and needed to focus more on the needs of the Preshute
residents. Action Cllr Peter Morgan
25. Leaflet – the Group looked at the leaflet and
all agreed it was coming together well. It was noted the map
would be better if it is put into context with its
surroundings. It was also agreed to remove any reference to
housing developments but to instead ask for land available for tree
planting or disused buildings for re-use. Action Cllr Simon
26. Questionnaire – this needs to be short and
relevant to the size of the Parish and its needs with approximately
six open questions to encourage ideas. Possible
questions to include: Do you think there is a requirement for
local needs housing? Do you support the idea of using disused
buildings as work- spaces? Action Cllr Simon Mills. The idea
of hand delivering the leaflets and questionnaire was supported.
27. Landscape Architect – The Group reviewed a
quotation from a local Landscape Architect. All the Group were
in favour of using a very local architect who is familiar with this
area. The quotation will need to be reviewed and agreed by the
whole Parish Council and will be subject to receipt of a Locality
Grant. An alternative quotation will need to be sought in line
with the Parish Council Financial Regulations.
28. Website – Cllr Peter Morgan has kindly put
together some draft web pages about the NP. It was agreed the
addition of a colour map would be helpful and to add in some
information about the proposal to reuse redundant buildings and,
The Clerk suggested a new website host, they are currently building
a website for Kennet Valley Parish Council, are on a WordPress
platform and have already built several local Parish Council
websites. It was agreed to put this on the next Parish Council
meeting agenda for consideration. Action Clerk
29. Key Agencies and Bodies – Once both the Media
Statement and leaflet are complete, they will need to be circulated
to the appropriate agencies and bodies accompanied by a
30. The next meeting will take place on Tuesday
2nd February at 7pm.
The meeting finished at 8.40pm