PRESHUTE NEIGHBOURHOOD PLAN
Present: Cllr Peter Morgan, Cllr Simon Mills, Cllr John Clark
and Ian Mellor.
Minutes of the Preshute Neighbourhood Plan Working Group meeting
held on Monday 19th January 2022 remotely by Zoom.
Meeting 9 - 2021/22
In attendance: Sophie Roberts (Clerk).
Apologies: Sally Faber.
62. The minutes of the meeting on 7th December
2021 were approved as a true record.
Following receipt of the final quotation from Cunnane it
was noted the scope of work after the mapping had already been
carried out by the Working Group. Ian Mellor and Cllr Peter
Morgan met with Jo Cunnane in late December who agreed there would
be no more monies owing. Given the difficulties with the
process of obtaining Locality Funding, which was causing a huge
headache for all, it was agreed to press on without requesting the
cost of the leaflet printing and distribution.
Cllr John Clark unfortunately lost connection and left the meeting.
64. Preshute PC approval status of draft Plan
& leaflet for Regulation 14 Consultation.
The Preshute Parish Council formally approved the draft
Neighbourhood Plan and leaflet at their meeting on January 17th
ahead of the proposed Regulation 14 Consultation.
65. Draft Pre-submission Plan Status
Several responses have been received from the Key
Agencies consulted. The response from Natural England
prompted an update to one of the policies.
A copy of the leaflet will need to be sent to Unitary Cllr Jane
Davies and to the owner of the Elm Tree Business Park. The
Link Officer, Simon Nott will also require a copy with a note
explaining we are moving to Regulation 14 on 7th February 2022.
A short statement needs to be given to Marlborough News advising
the Preshute consultation draft of the Neighbourhood Plan for
Regulation 14 will be available on the website from 7th February
to 25th March. Action Cllr P Morgan
66. Public consultation leaflet
The leaflet was reviewed by the Group. The map
would require replacing with one which puts Preshute into context
with Marlborough and the surrounding villages.
Questions were added at the end asking if the responder lived or
worked in the Parish or elsewhere and whether they are generally
in favour of the Neighbourhood Plan.
Cllr Peter Morgan agreed to carry out the necessary updates and
circulate by email for approval. Action Cllr P Morgan
The leaflet will be distributed by post in an A5 envelope to all
households in the Parish and will include a stamped addressed
envelope as with the previous consultation. There will also
be the opportunity to respond on the website.
Simon Mills agreed to obtain quotations for printing 80-100
leaflets. Action Cllr S Mills
Sophie Roberts agreed to print the labels using the data from the
most recent Electoral Register. Action Clerk
67. Inclusion of QR code/online response using
The group agreed as there are very few questions on the
leaflet and written responses are to be encouraged there would be
no point in using Survey Monkey.
68. Website preparation for Regulation 14
Ian Mellor commented that the maps on the Neighbourhood
Plan on the website (version 28) were not very clear and could the
resolution be improved to enable them to be printed off?
Action Cllr P Morgan
69. Decision on start of Regulation 14
consultation 7th February – 25th March
The website will require a link button to respond to the
The website should now only be showing the draft NP, the
consultation leaflet and the link to respond. The minutes
need moving to a separate area.
The group agreed the timescale could be met and the
leaflets would need to be posted out on the 3rd February to
achieve this successfully.
The Clerk agreed to collate all responses ahead of the March
meeting. Action Clerk
70. Progress on Timeline
The group agreed they were currently ahead of the
initial proposed timelines.
71. Date of next meeting
The Covid Copse Working Group needs to meet before the March
meeting to identify sites for tree planting. It would still
be possible to add locations to the NP if they can be agreed
before the final submission.
A report will need to be compiled containing details of all
consultations carried out and responses in preparation for the
final submission to Wiltshire Council.
The next meeting will take place on Wednesday 30th March
2022 at 7pm.
The Group will discuss the responses from the Regulation 14
leaflet, any amendments required following these responses and
preparation for the submission to Wiltshire Council for assessment
The meeting finished at 8.20 pm.