Minutes of the PARISH COUNCIL MEETING held on the 20th November 2019 at 7.00pm at 12 Manton Hollow, Marlborough, SN8 1RR.
Present: Cllr P Morgan (Chair), Cllr H Wroth, Cllr I Wroth, Cllr J Penn & Cllr J Upton.
In attendance Mrs S Roberts (Acting Clerk)
Declarations of Interest – None
1. Minutes of the previous meeting
The minutes of the October Extraordinary Meeting held on Monday 4th October 2019 were approved and signed as a true record.
2. Matters Arising
The Clerk confirmed the Insurance had been renewed with Community First again this year and the Council has membership to WALC again.
The donation of £5,000 towards the refurbishment of Manton Village Hall has been gratefully received.
It was agreed to contact the Marlborough Area Poverty Action Group to understand how they assist rough sleepers and deprivation in our parish and what means of assistance we can provide.
3. Appointment of Clerk and Responsible Finance Officer
Sophie Roberts was formally appointed as the Clerk and Responsible Finance Officer to Preshute Parish Council. It was agreed for the first year she would be employed for four hours per week and paid at the same rate and terms as Fyfield and West Overton Parish Council, the hours would be reviewed again in November 2020. It was noted a pay rise has been agreed for the next financial year with Fyfield and West Overton Parish Council, all present agreed this should also be approved in this case. (Cllr P Morgan proposed, Cllr H Wroth seconded)
4. Code of Conduct and Standing Orders
The Council formally adopted the Wiltshire Council Code of Conduct.(Cllr I Wroth proposed, Cllr J Penn seconded).
The Clerk is currently revising the Standing Orders following the new model version being received from WALC. The new revised Standing Orders will be circulated prior to the next meeting ready for approval at the January 2020 meeting. Action Clerk
The Council considered and agreed the draft budget for 2020/21.
The Council unanimously agreed the Precept be set at £4,021 for 2020/21. (Cllr P Morgan proposed, Cllr H Wroth seconded)
Following receipt of new model Financial Regulations from WALC the Clerk will circulate a new set of Financial Regulations prior to the next meeting ready for approval at the January 2020 meeting. Action Clerk
The following cheques were approved and signed:
481 P Morgan – website set up £11.81
482 S Roberts – Acting Clerk expenses £50.15
483 S Roberts – Acting Clerk invoice £514.18
A request for safety railings on PRES12 at the junction with Bath Road has been submitted to CATG for consideration at their meeting on December 12th 2019. It was noted if the application is approved the Parish Council are required to contribute 25% of the cost.
The flooding at Clatford Bridge has been discussed again with Martin Cook from Wiltshire Council Highways. The grips further down the road have now been cleared but it is not yet known if this will help to alleviate the problem.
The Clerk has requested quotations for a new wood lockable noticeboard.
The bus shelter roof is in need of new felt and some modifications to prevent excessive water from entering the shelter at the front, Cllr H Wroth agreed to obtain quotations. Action H Wroth
It was noted the bus shelter may need replacing in the next financial year and a provision for this has been made in the draft budget.
Manton Village Hall has kindly agreed to make the hall available for Parish Council meetings on a Monday night. It is not yet known if there will be a charge for this.
It is proposed to purchase a dog waste bin to be sited at Gravel Hill car park at the top of Downs Lane, it was noted Wiltshire Council charge for this to be emptied but the cost of this was not thought to be excessive. Permission will need to be sought from Manton House and the positioning agreed.
Nothing to report.
Cllr Peter Morgan has been regularly updating the website, there are still documents and policies to be uploaded Action P Morgan & Clerk
It is proposed to change the Parish Council email address to preshutepc.org.uk
10. Marlborough Area Neighbourhood Plan
The Council endorsed Cllr Peter Morgan as the nominated representative for MANP Steering Group. It was agreed they should be invited to our meeting in January to provide an overview of their work to date.
11. Community Governance Review
The meeting was closed to the public for this item due to the need for
The Clerk advised she is in the process of arranging another New Councillor Training session delivered by WALC for late January or early February at the Kennet Valley Hall. The session will be combined with other Parish Councils and she will circulate the date shortly.
The meeting closed at 8.35pm. This is the last page of the minutes.