Meeting minutes

 

Meeting Details:

Date

17 July 2019

Time

19:15

Meeting location

21 West Manton

Attendees

Cllrs: JP, IW, JU, Member of public: PM

Apologies received

HW

 

Ref

Action Items

Owner

Target date

1

Arrange meeting with HS to check retirement date & collect all PPC documents

JP

ASAP

2.

Nominate PM as acting on behalf of PPC to initiate sourcing of new interim Clerk

JP, IW

Completed

3.

Contact Wiltshire Council to advise on impending retirement of HS and change of contact details

PM

ASAP

4.

Contact auditors of delayed submission of AGAR and request temporary extension of AGAR submission

PM

ASAP

5

Initiate procurement of website/server home address for PPC to allow publication online of public PPC documents. Website address to be preshutepc.org.uk

PM

9 Sept 19

6

Launch campaign to get new 2 Councillors co-opted onto PPC

all

30 Sept 19

 

 

Minutes:

1.    Actions from Previous Meeting

            i.        There were no actions from the previous meeting carried over

 

2.    Financial Update

            i.        Awaiting full update from HS

3.    Retirement of Harold Sarsfield

The meeting mainly discussed the efforts to recover the core documentation from HS. It has proven extremely difficult to even make a meeting with HS and because of his illness, when this subject has been raised, little useful information is gained. The intention is to arrange a formal meeting with HS, in the presence of an interim Clerk, so that key information and documents can be recovered. Once these documents are acquired and assessed, PPC will progress to an EGM to approve the draft AGAR.

4.    AOB

The next meeting (EGM) will take place at 12 Manton Hollow at 7:00pm on Tuesday 3 Sept 2019.