Privacy Notice
Preshute Parish Council is committed to protecting your
privacy. All public and private organisations are legally
obliged to protect any personal information they hold. We
operate in accordance with the General Data Protection Regulations
2018 in respect of any personal information you provide to us.
The information we hold and how we use it
The information you provide (personal information such as name,
address, email address, phone number, organisation) will be
processed and stored so that it is possible to contact you and
respond to your correspondence, provide information, if appropriate
to other principal authorities (eg government agencies) to enable
Preshute Parish Council to answer your queries, and/or access our
facilities and services. We may from time to time contact you
to seek your views, opinions or comments and to keep you informed of
Council activities and services. Your personal information
will be not shared or provided to any other third party unless
required to do so by law or with your prior written consent.
The Council’s right to process information
General Data Protection Regulation (GDPR) (Data Protection Act 2018)
Article 6 (1) (a) (b) and (e)
Processing is with consent of the data subject
or
Processing is
necessary for compliance with a legal obligation
or
Processing is
necessary for the performance of a task carried out in the public
interest or in the exercise of official authority vested in the
controller.
How long do we keep your personal data?
We will keep some records permanently if we are legally required to
do so. We may keep some other records for an extended period
of time. For example, it is currently best practice to keep
financial records for a minimum period of 8 years to support HMRC
audits or provide tax information. We may have legal
obligations to retain some data in connection with our statutory
obligations as a public authority. The Council is permitted to
retain data in order to defend or pursue claims. In general,
we will only keep data as long as we need it. This means we
will either delete or shred the data when it is no longer required.
Information Security
Preshute Parish Council is committed to the need to ensure the
security of personal data. We make sure that your information is
protected from unauthorised access, loss, manipulation,
falsification, destruction or unauthorised disclosure. This is
achieved through appropriate technical measures and appropriate
policies.
Children
We will not process any data relating to a child (under 13) without
the express parental/ guardian consent of the child concerned.
Your rights and your personal data
You have the following rights with respect to your personal data:
When exercising any of the rights listed below, in order to process
your request, we may need to verify your identity for your
security. In such cases we will need you to respond with proof
of identity before you can exercise these rights.
1. The right to access your personal data
Individuals can find out if we hold any personal information by
making a ‘subject access request’ under the General Data Protection
Regulations. If we do hold information about you we will:
Provide a description of it;
Give the reason for holding it;
Tell you to whom it could be disclosed, and
Let you have a copy of the information in an intelligible form.
You can do this by contacting our Data Information Officer:
preshutepc@gmail.com
2. The right to correct and update your
personal data we hold
If you believe that the information we hold about you is incorrect,
you may contact us so that we can update it and keep your data
accurate.
3. The right to have your personal data
erased
If you want Preshute Parish Council to delete the information, which
it holds about you please contact the Data Information Officer.
4. The right to object to the processing of
your data or restrict it
If you believe that your data is not being processed for the purpose
for which it has been collected for or you would like it restricted
please contact the Data Information Officer. Upon receiving
your request we will contact you and advise if we are unable to
comply or if we have a legal obligation to continue to process your
data.
5. The right to data portability
You have the right to request that we transfer some of your data to
another controller. We will comply with your request where it
is feasible to do so, within one month of your request.
6. The right to withdraw your consent to
the processing at any time for any processing of data to which
consent was obtained
You can withdraw your consent easily by either email or post:
preshutepc@gmail.com
5 Peacock, West Overton, Marlborough, SN8 4HD
7. The right to complain
If you have a complaint regarding the way your personal data has
been processed please contact Preshute Parish Council Data
Information Officer: preshutepc@gmail.com and the
Information Commissioners Office: casework@ico.org.uk
Tel: 0303 123 1113
Automated Decision Making and Profiling
Preshute Parish Council does not use automated decision making or
profiling of individual personal data.
Availability and changes to this policy
This policy is available on the Preshute Parish Council website
http://www.preshutepc.org.uk This policy may change from time to
time. If we make any material changes we will publicise the details
via the website and Council meetings.
Contact
If you have any queries about this policy or need it in an
alternative format please contact the Preshute Parish Council Data
Information Officer:
preshutepc@gmail.com
5 Peacock, West Overton, Marlborough, SN8 4HD
In Conclusion
In accordance with the law, we only collect only a limited amount of
information about you as required for correspondence, our
information and service provision. We do not use profiling, we do
not sell or pass your data to third parties. We do not use your data
for purposes other than those specified. We make sure your data is
stored securely. We delete all information deemed to be no longer
necessary. We review constantly our Privacy Policies to keep it up
to date in protecting your data.
Updated 21st May 2018